Job Description
EXECUTIVE SUPPORT The Administrative Coordinator works independently under the general direction of the Department Head, providing comprehensive administrative support to a staff of approximately 95 employees working in highly technical disciplines. The incumbent must consistently maintain confidentiality and handle sensitive information in accordance with City policies and procedures.Key responsibilities include:
- Prioritizing and completing administrative tasks supporting supervisors and staff
- Conducting research on various topics, best practices, and City processes as assigned
- Preparing correspondence, memos, reports, schedules, and documents
- Scheduling appointments, managing calendars, and coordinating meetings
- Arranging travel accommodations and logistics
- Maintaining effective communication with City-wide contacts to arrange meetings and coordinate activities
- Collaborate effectively with staff across departments and build professional relationships citywide
- Anticipate needs, identify solutions, and proactively support staff and leadership
- Supporting a department that serves every City employee, multiple vendor partners, and members of the public, requiring strong communication skills across diverse groups
PAYROLL The Administrative Coordinator is responsible for coordinating departmental payroll and personnel processes, including:
- Facilitating new hire onboarding
- Processing semi-monthly and weekly payroll
- Serving as the liaison to Human Resources for Family Medical Leave, absence management, and employee relations matters
- Coordinating resources, managing deadlines, providing reminders, and ensuring supervisors have the appropriate forms and policy information
- Supporting the department in meeting all personnel-related deadlines and requirements efficiently and accurately
CUSTOMER SERVICE The selected candidate will provide excellent customer service to callers and visitors by communicating clearly, accurately, and respectfully. Responsibilities include:
- Offering information about departmental programs and services
- Making appropriate referrals and assisting callers/visitors in locating needed resources
- Coordinating special events, workshops, seminars, and departmental services
- Representing the department and/or the City on committees, teams, and task forces as assigned
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
EXECUTIVE SUPPORT The Administrative Coordinator works independently under the general direction of the Department Head, providing comprehensive administrative support to a staff of approximately 95 employees working in highly technical disciplines. The incumbent must consistently maintain confidentiality and handle sensitive information in accordance with City policies and procedures.Key responsibilities include:
- Prioritizing and completing administrative tasks supporting supervisors and staff
- Conducting research on various topics, best practices, and City processes as assigned
- Preparing correspondence, memos, reports, schedules, and documents
- Scheduling appointments, managing calendars, and coordinating meetings
- Arranging travel accommodations and logistics
- Maintaining effective communication with City-wide contacts to arrange meetings and coordinate activities
- Collaborate effectively with staff across departments and build professional relationships citywide
- Anticipate needs, identify solutions, and proactively support staff and leadership
- Supporting a department that serves every City employee, multiple vendor partners, and members of the public, requiring strong communication skills across diverse groups
PAYROLL The Administrative Coordinator is responsible for coordinating departmental payroll and personnel processes, including:
- Facilitating new hire onboarding
- Processing semi-monthly and weekly payroll
- Serving as the liaison to Human Resources for Family Medical Leave, absence management, and employee relations matters
- Coordinating resources, managing deadlines, providing reminders, and ensuring supervisors have the appropriate forms and policy information
- Supporting the department in meeting all personnel-related deadlines and requirements efficiently and accurately
CUSTOMER SERVICE The selected candidate will provide excellent customer service to callers and visitors by communicating clearly, accurately, and respectfully. Responsibilities include:
- Offering information about departmental programs and services
- Making appropriate referrals and assisting callers/visitors in locating needed resources
- Coordinating special events, workshops, seminars, and departmental services
- Representing the department and/or the City on committees, teams, and task forces as assigned
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
About City of Chesapeake
Chesapeake, Virginia is a vibrant community that enjoys the best of two worlds, one of urban variety, culture, and excitement, and another of rural landscapes and relaxed living.
Located 20 minutes from the oceanfront, 15 minutes from downtown Norfolk, and 45 minutes from Colonial Williamsburg and the Outer Banks of North Carolina, Chesapeake is the perfect place in which to live, work, and raise a family.
Home to beautiful parks, lakes, and rivers, Chesapeake has more miles of deepwater canals (part of the Intracoastal Waterway) than any other city in the country!
The City of Chesapeake was formed through the merger of the City of South Norfolk and Norfolk County in 1963. It’s a community of communities, with each having its own distinctive history.
Over the last decade, many national and international companies have taken advantage of the City’s ports, atmosphere, and highly qualified labor market by relocating to Chesapeake.
Chesapeake’s neighborhoods offer a variety of comfortable housing alternatives, from apartments and town homes, to single-family residences and executive homes. The City is consistently ranked by the FBI as one of the safest U.S. cities (with populations over 150,000), which lends to the safe, community atmosphere that residents enjoy.
Related Jobs
Western Exterminator
Benefits Start Day 1 for Full-Time Colleagues - No Waiting Period!For more information about our benefits, see below!We are proud to be a member of the Rentokil family of companies, the global leader...
Western Exterminator
Benefits Start Day 1 for Full-Time Colleagues - No Waiting Period!For more information about our benefits, see below!We are proud to be a member of the Rentokil family of companies, the global leader...
SOLitude
Benefits Start Day 1 for Full-Time Colleagues - No Waiting Period!For more information about our benefits, see below!We are proud to be a member of the Rentokil family of companies, the global leader...
SOLitude
Benefits Start Day 1 for Full-Time Colleagues - No Waiting Period!For more information about our benefits, see below!We are proud to be a member of the Rentokil family of companies, the global leader...
SOLitude
Benefits Start Day 1 for Full-Time Colleagues - No Waiting Period!For more information about our benefits, see below!We are proud to be a member of the Rentokil family of companies, the global leader...
SOLitude
Benefits Start Day 1 for Full-Time Colleagues - No Waiting Period!For more information about our benefits, see below!We are proud to be a member of the Rentokil family of companies, the global leader...